What is an electronic signature? A customer of a freight company was asking to the boss. To validate electronic documents it is not required to print them and then sign them by the signatory. Today this process is simplified with the new computer technology.
An electronic signature (ES) is an electronic form of the traditional handwritten signature.
It is an electronic representation of a person’s intention to accept and verify the content of a document or the data that is linked to the signature.
How to create the ES?
Easily draw your signature with your mouse or trackpad. Alternatively, upload an image of your signature or simply take a photo of your signature with your device’s camera. There are several types of software on the market to paste this signature to documents: .https://smallpdf.com/es/firmar-pdf
Like any handwritten signature on paper and ink, a digital signature is legally recognized in terms of the signer’s intention to sign a particular document. When signing electronically what matters is who made the signature and the content of the document is not subsequently modified.
Why should I adopt the electronic signature?
There are many reasons for the use of this work tool that have made it an ideal option for both individuals and companies.
Below we will look at and discuss the reasons why you should adopt this digital procedure for your business. These will give you answers to your questions about it. There are several reasons to adopt the electronic signature, let’s see some:
1.What is an electronic signature? Comfort in the signing process.
Validating a document with an electronic signature involves a simple process. Beginners may think it’s complicated to use the electronic signature, but really, electronic signatures have made the traditional signature process even simpler and more straightforward.
From uploading a document to sharing it with the signer and getting it signed electronically, the process is very easy and simple without any complications.
If we consider the handwritten signature in paper and ink, it involves a series of steps such as printing, photocopying, sending by courier, scanning, etc. from the sending of the document to the signer to the receipt of the signed document. For this reason, paper documents and handwritten signatures are less efficient.
With Trackingpremium the process of digital signatures is very simple, a section is deployed so that your customers can sign quickly and without any inconvenience
2. What is an electronic signature? Convenience and ease of use.
With electronic signature, you can give your business a new edge. Companies cannot be confined to one place. Remote computers and clients are not uncommon these days. Therefore, if your company has the remote team or customers spread across the country or the world, you will understand the importance of good collaboration and communication between all parties. And here comes the importance of electronic signatures.
With the electronic signature solution, the entire signing process is carried out online, so it does not matter what the location of the clients or equipment is. Documents are sent online securely and signed with the electronic signature in a few minutes or even seconds without any waiting period or delay of days and weeks, and are eventually returned online securely.
Certainly, we will have more efficient transactions with the use of an electronic signature, as it allows your teams, customers and partners to sign the documents electronically / digitally, without the need to mobilize. An electronic signature is a convenient means of signing in this busy world. If you use the electronic signature, it shows that you respect the time and busy schedule of others.
3. Put your office in order, without so many papers.
It really requires a lot of time and energy to manage paperwork in business activities. It is a time that can be spent on any other effective job. On the other hand, paperwork also requires a lot of space.
In addition, you must archive, manage, and store business documents properly, so if you need one, you can easily find them in order in less time. Here is the answer to why this valuable tool. If you adopt the electronic signature, you will keep all your documents in digital format for as long as you want. One can create documents sign and store them online with the use of electronic signature.
If you adopt the digital signature, you won’t need a hard copy of the documents at any time, which means you won’t have to deal with any complicated paperwork. All your data, logs, transactions and documents will be stored online and you will be able to access them in minutes or even seconds. That’s why the electronic signature should be part of your business in this digital age.
With trackingpremium you can forget about printing delivery notes, printing warehouses receipt, no more printed paper.
4. Save time and effort with an electronic signature.
If you choose to use the signature electronically, you can complete the entire process of signing a document in minutes or even seconds, regardless of the location and distance of the parties. Yes, even if the signatory party is in another country, they can receive the document online and sign the document in minutes.
As a result, you will be able to save a lot of time.
5. Great cost savings.
With the use of the signature digitally, you can make your business operations cheaper. It will reduce the cost you would spend on paper, pen, and other related materials, such as printing, messaging, photocopies, etc.
It’s important to adopt technologies that could help you save an amount. Adopting digital signatures for your business helps you save costs intelligently and therefore provides a number of benefits for your business over a longer period of time.
When you choose to use the digital signature, it connects completely and becomes paperless. So, you don’t need to spend money on paper, prints, photocopies and everything. The amount you will cut and save from here can be used in a number of new opportunities that would take your business to new heights.
6. Increased customer satisfaction.
Every company wants to keep customers happy and satisfied. You can achieve a higher level of customer satisfaction with the signature electronically. It’s one of the most common reasons why companies are adopting electronic signatures at a faster rate.
With a digital signature, you’ll share the document online with your customers in minutes (regardless of their location and how far away they are). In this way, you will give your customers the ability to sign anytime, anywhere and from any device. With the use of this tool, the signing process becomes much simpler, fluid and optimized.
7. Greater security and protection.
When handling paper documents, it is another responsibility to keep those documents secure. As always there is a fear that paper documents may be stolen, destroyed, lost, altered, etc. The electronic signature not only facilitates overall security, but the electronic signature also keeps a record of all essential information related to signature transactions. Therefore, the electronic signature guarantees additional credibility and authenticity for those transactions.
8. Is the electronic signature legal?
The answer is yes. The U.S. Electronic Signature in Global and National Commerce (ESIGN) Act of 2000 establishes the legality of electronic signatures in all states of the United States and where federal laws apply.
Digital signatures are legal in other countries, such as those in Europe by UETA and E-Sign Act, and eIDAS and in India by the Information Technology Act. Thus, the signature of a document with the digital signature verifies the intention of the signer to legally verify the document.
Digital signatures are legally recognized, approved and accepted as are handwritten signatures with paper and pen. The record, known as an audit trail associated with the signature electronically, makes it more acceptable in the event of any legal dispute. See the article electronic-signature-legal.
As long as the signature represents who that person is and his or her intent, any of the marks are considered valid and legally binding. Whenever a document is signed with an electronic signature, it offers a more detailed and legal link to the record of events taken in that document. These records act as stronger evidence of the signature and verify the signer in a better way than any traditional handwritten signature.
Are you ready to adopt the electronic signature?
A digital signature is one of the significant improvements and advancements of technology to make our lives simpler and easier. Adopting a digital signature not only gives you a faster, easier, convenient and cost-effective signature solution, but also sends your contribution to a green business.
So, using a digital signature for your business is a great idea. Do not think about it too much and make the right decision and incorporate the electronic signature into your business to experience the great benefits of the electronic signature.
Don’t wait any longer and acquire trackingpremium which is more than a cargo handling system. Be part of the winners and the companies that adapt. Success is based on adaptability.